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The APQO is governed by the officers of the Core Council. The APQO Core Council is made up of one representative each from countries in the Asia Pacific who have a recognized National Standards or Quality Control Organization. The Asia Pacific has been defined to include all Asian countries and other nations in the Pacific rim.
Ordinary meetings of the Council are to be held at least once a year. They are chaired by the President. Special meetings of the Council my be convened at the direction of the President or at the request of at least one-third of the members of the Council. At least sixty days written notice must be given for all meetings.
- elects officers of APQO;
- elects the Auditors of the APQO;
- approves the budgets;
- approves the accounts;
- discharges the officers;
- establishes and considers the activities of Committees, Sections or other bodies and Conferences;
- takes all necessary measures to ensure the proper functioning of APQO; and,
- adopts Rules of Procedure in accordance with the constitution and by-laws.
The President may invite appropriate organizations, the Past Presidents and other individuals to attend the meetings of the council and/or the Executive Board.
The right to vote is vested on the full members only. Unless otherwise stipulated in the constitution and by-laws, the decisions of the Council are taken by a simple majority of the Full Members present at a quorum, each Full Member being allocated one vote. In the absence of a quorum, (at least one-half of the Full Members in the meeting), those present are empowered to suspend standing orders in order that business may proceed, decisions made will be subject to ratification by the Council by referendum. If there is a tied vote, the Chairman has a casting vote. Voting is to be by show of hands unless the majority requests a secret ballot. No proxy voting will be allowed.
In certain cases, the Council my reach its decisions by referendum through correspondence.
Each member country should appoint a Liaison Officer with a 2-year term (renewable) to APQO who may not necessarily be the President of the organization. The President of the Core Council member country organization should be invited to become an APQO individual member and the country's Honorary member to the Core Council.
All APQO Officers (who are also L.O.s of their organizations) should take seriously the responsibilities of the office they have accepted in writing.
- The Liaison Officer (L.O.) should keep in touch with APQO Secretariat through reports about the organization he/she represents and about the quality directions of the country he/she represents.
- The Liaison Officer participates in all APQO programs and activities such as providing news for the APQO Monitor, heading his/her organization's participation to the APQO biennial conferences and providing networking channels with other APQO member countries.
- All Liaison Officers should identify at least 5 new members from the fop 25% (qualifications-wise) of their organization to be recommended for individual membership to APQO.
- APQO Officers (A.O.) should keep in touch with the APQO Secretariat and take the responsibility of updating their annual membership fee.
- All A.O.'s must submit a budget, to support their proposed activities, for approval at the annual APQO meeting.
- All A.O.'s should provide leadership, especially in fund-raising activities of APQO in order to support projects of the organization.
Worthwhile organization projects which can bond the Core Council members together and to serve the individual members should be organized. Most individual members are interested in networking and in obtaining global quality information.